Purpose

The purpose of this statement is to provide a summary of the council's finances in a more accessible way than the official accountancy reports already in the public domain.

What is the Council Tax?

The council tax you pay is based upon the value of your house, which is put in one of eight bands. Each band pays a fixed proportion of the standard band D charge in its parish.

Only about 13% of your council tax is collected for the services provided by St Edmundsbury Borough Council.

For a band D property the total bill, without parish tax, is as follows:

St Edmundsburys' Council Tax increase

A five year forward projection of the consequences of the new budget and council tax is used to help with decision making. The council's grant from the Governmenthas reduced by £329,650, a 5.4% reduction. In fact, because the number of households has increased, this representsa decrease of £9.19(6.5%) for every Band D (or equivalent) household.

For the year 2004/2005, St Edmundsbury's own share of the tax bill will be going up by £9.18 for a band D property or 6.5% to the figure of £150.30 a year shown above. This is just £2.89 a week for all local services.

The Council Tax increase may be analysed as follows:

Have there been any changes made to budgets?

The council when deciding on the level of Council Tax for 2004/5 looked very carefully at the requests for new items of expenditure, developing a policy based budgeting process. When setting the Council Tax for 2004/5 the council committed itself to a complete review of its expenditure in 2004/5 to identify any efficiency savings, in order to deliver significantly lower Council Tax rises.

What if I am not living in a Band D property?

The council tax you pay is based upon the value of your home, which is placed in one of eight bands, from A to H. Each band pays a fixed proportion of the standard Band D charge in its parish or town area.

Most properties in St Edmundsbury are in Band B and pay seven-ninths of the Band D rate.

Looking at this table you see that Band H pays twice Band D and three times Band A.

You can find a complete schedule of every tax in every band in every parish on the Council Tax bands and charges page.

The taxbase of the borough

From the real number of homes in the borough listed above it is possible to calculate how much money a council tax of £1.00 at band D would raise in the borough.

Taking the proportion of tax due in each band from the table above it can be calculated that 43,633 homes in various bands are equivalent to40,106 homes of band D value.

Once all the single person discounts and empty periods and other losses are allowed for, the final number of band D equivalent properties in the borough can be established.

This is called the council's taxbase and for 2004/2005 it is 35,869 band D equivalent properties.

So, in the borough, a Band D Council Tax of £1.00 will raise £35,869 in cash income.

The borough Council's Tax income

The borough's Council Tax for this year is £150.30 which will produce:

Tax income for the year of £5,391,074.

Parish councils in the borough levy their own Council Tax. However St Edmundsbury offers substantial grants to parish councils to enable them to provide more services at a lower cost. For the year 2004/2005, the total grant aid provided towards parish precepts will be £191,122, leaving them to raise £710,229 from parish tax payers.

What about business rates?

The business rate is set each year by the Government and all the income received from it is sent to the Government.

St Edmundsbury is the local billing authority charged with the responsibility of collecting this money on behalf of the Government.

In return, a share of this income is returned to the borough council on a per head basis, as part of the Government grants made to all local authorities.

The valuation of a business, in order to calculate its rateable value, is undertaken by a branch of the civil service known as the Valuation Office Agency and new values are produced every five years. The latest values came into operation on 1 April 2000, and are based on rental values as they stood in April 1998. Any business can check its rateable value by visiting the Valuation Office Agency website at www.voa.gov.uk.

Alternatively you can limit yourself to addresses in our area by going through the portal to the Valuation Office website on the St Edmundsbury business rates page.

What is the money spent on?

Looking first at the old year beginning on 1st April 2003, known as 2003/ 2004, a summary of expenditure and income would be as follows:

These costs, after allowing for the income shown for each service, are met from the following sources:

Now looking forward to next year, beginning on 1 April 2004, known as the year 2004/2005, a summary of income and expenditure would be as follows:

These costs, after allowing for the income shown for each service, are met from the following sources:

It should be noted that for 2004/05 some £1,125,000 has been drawn from balances and reserves to avoid an even higher increase in the Council Tax. This amount is worth £31.36 to every Band D taxpayer.

What about capital expenditure?

Capital expenditure is the spending undertaken by the council which will bring a benefit which should last for at least ten years. This spending is met locally from what are called capital receipts or capital contributions. Capital receipts are money received from the sale of a capital asset, such as a piece of land, or a building. This capital income cannot be spent on day-to-day running expense, but can only be used for capital expenditure. A capital contribution may be a specific sum paid by a developer towards a capital scheme, or could be a specific Government payment towards part of the costs of a project such as the making of improvement grants.

Any unspent capital receipts are invested in order to earn interest. The interest can be used to offset the annual council tax burden, and figures are provided below.

The council's capital programme for 2004/2005 may be summarised as follows:

Of this Capital Programme, £376,000 will be paid for by capital contributions from the Government, and £500,000 will be financed from a contribution by the Football Foundation and £1,000,000 will attract lottery funding.

Who provides this financial information?

The financial budgeting and accounting systems of the council are provided by the Accountancy Division of the Finance Department of St Edmundsbury Borough Council.

What Investments are there?

The council always has certain money available to invest. This can be analysed as:

1. money received from the sale of council houses, land and buildings;
2. income from council tax payers yet to be spent in the year;
3. business rates income not yet paid over to the Government;
4. certain reserves and provisions being held until required, such as replacement of vehicles and plant;
5. a sum of reserves or working balances held against unforeseen contingencies.

On 24 June 2002 the Council transferred the whole of its housing stock to the Havebury Housing Partnership, receiving in return a net sum of approximately £36 million. This sum was placed with two fund management companies for investment. At any one time total investments can vary on a daily basis from around £80 million to £90 million. This money earns interest at variable rates on a daily basis, and is applied to meet the costs of council services.

This money cannot be invested in stocks or shares and sufficient must be kept available to meet day-to-day requirements.

Therefore it is invested as follows, analysed by the institutions borrowing or investing the money, and by the period of investment:-

Council investments as at 31 March 2004

What income is earned from investments?

A) 2003/2004

• The expected income from investment for 2003/2004 was £3,150,000 which is worth £89.35 a year to every band D tax payer in the borough.
• Without this income, the council tax would either have been £89.35 higher than at present, or the level of services would have had to be reduced by £3,150,000.
• The average rate of interest predicted for 2003/2004 was 3.75%, and the rate achieved was slightlylower at 3.74%.

B) 2004/2005

• The expected income from investment for 2004/05 will be £3,414,000, which will be worth £95.18 to every Band D taxpayer in our borough.
• The average rate of interest predicted for 2004/05 is 4.25%.

Purchasing

The purchasing procedures of the Council are laid down in Financial Regulations and Standing Orders, copies of which are available from the Director of Finance and Head of Legal Services respectively. They are designed to enable the council to achieve value for money in all its purchases whilst at the same time ensuring that probity in the purchasing process is maintained. These documents are reviewed each year and the requirements relating to purchasing arrangements have not changed during the last twelve months.

The council has laid down financial limits for the obtaining of quotations or tenders. At the present time where any goods, services or works are estimated to exceed £2,000 but not £5000 then a minimum of two written quotations is required. Where the estimated purchase price exceeds £5,000 but not £25,000 then three written quotes are required and for instances in excess of £25,000 formal tenders must be sought.

The procedures set out the manner in which quotations or tenders are to be invited, received, opened and accepted. A register is maintained of all contracts placed by the council.