Selling to the councils

Selling to the councils is usually through a tendering or quotation process. Which one depends on the value of the contract. For contracts worth under £50,000 we usually require a minimum of three quotes. For contracts worth more than £50,000 we would usually enter a full tender process.

A full tender process would entail a complete background history of your company including finances, experience and any references.

We also have to comply with European directives which state that any contracts valued over a certain threshold will need to be advertised in the Official Journal of the European Union (OJEU)

Thresholds (excluding VAT) for the different types of contract for local authorities

Effective from 1 January 2016

Works Supplies and services Light regime services Concessions
£4,104,394 £164,176 £589,148  £4,104,394

For our conditions of tenders and quotations, read: West Suffolk tender, quotation conditions

Where to find tender opportunities

You can find opportunities from the following websites:

Accessing public sector procurement opportunities in Suffolk

We have prepared a guide for anyone interested in working with councils throughout Suffolk, view our Accessing public sector procurement opportunities, Suffolk and beyond presentation.

How we pay suppliers

Payment terms are usually set out in any contracts. We usually pay invoices by BACS within 30 days of receipt. Suppliers will need to send all invoices to the address below, clearly stating either Forest Heath District Council or St Edmundsbury Borough Council, alternatively you can email your invoice to: invoices@westsuffolk.gov.uk

PO Box 83
Bury St Edmunds
IP28 9BJ

Suppliers need to ensure that:

  • invoices contain as much information as possible about what the payment is for
  • quote the order number and contract title
  • ensure the invoice is the format agreed in your contract or purchase order

Procurement strategies, terms and conditions

View our procurement strategy

View standard terms and conditions:

These are for Forest Heath District Council and St Edmundsbury Borough Council (we may issue a bespoke set of terms and conditions for some contracts but these will be advised upon agreement of goods or services).